Organizing and Managing Effective Meetings

Organizing and Managing Effective Meetings

Why Attend

While business meetings are essential to any organization, employees complain that most meetings are a waste of time, energy, and resources. This leads to an environment where people arrive late for meetings, leave early, or do not attend. The result is delayed decisions, slow action, and the eventual scheduling of even more meetings. This workshop is designed to tackle these issues by equipping attendees with the tools and skills to effectively organize and manage meetings that yield tangible results.

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Course Methodology

This workshop uses practical exercises to help participants discover the correct way of planning, organizing, and running effective meetings. It also features several case studies, interactive exercises, and presentations by participants, followed by group discussions.

Course Objectives

By the end of the course, participants will be able to:

  • Recognize the characteristics and skills needed to organize and manage effective meetings
  • Optimize meeting preparation, including logistics and attendee selection
  • Facilitate meetings effectively, ensuring engagement and actionable conclusions
Target Audience

This workshop is designed for administrators, office managers, or professionals who organize, plan, and facilitate meetings. 

Target Competencies
  • Facilitating meetings
  • Organizing meetings
  • Writing minutes of meetings
  • Closing meetings
Course Outline
  • The Essentials of Effective Meetings
    • The fundamental purpose of meetings
    • Characteristics of effective meetings
    • Skills necessary for managing meetings
    • Following up on meetings
    • Knowing when to say no
  • Preparing for Meetings
    • Meeting preparation steps and logistics
    • Establishing clear expectations upfront
    • Creating focused and actionable meeting agendas
    • Deciding on appropriate meeting room setups
    • Selecting the right attendees
  • Managing and Closing Meetings
    • Identifying roles for leaders and participants
    • Interactive discussions and staying on the agenda
    • Managing disruptive behaviors diplomatically
    • Writing minutes of meetings
    • Closing meetings with clear takeaways
Schedule & Fees